Table of Contents

General Ledger
Accounting Documents Tables
OB52 - Opening and closing the period for posting
Balance Sheet/P+L
FB02   FB03 - Change/Display Financial Accounting documents
FBV1  FBV2  FBV3 - Create/Change/Display Parked Document
FBL3 - Display G/L Account Line items
FS10 - Account Display Balances

Account Receivable
Billing - Release to Accounting - Error Message Posting period is not open

Account Payable
Voiding a Cheque/Check
FBL1 - Display Vendor Line Items - Configure the line item settings
Monthly fixed amount payment
Reused common GL Account Posting (transaction F-02)
If a customer is also a vendor

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Accounting Documents Tables

The accounting document data in the Financial modules are stored in the tables :-

• BKPF - Accounting document header
• BSEG - Accounting line items

In this transaction, you can control the G/L account posting for a particular period.  For example, after the month end closing, you only allows certain account like 12345 To 12360 to post to previous period as well as the current period.  For another account number range you might not allows them to post to the previous period.

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If you need another layout for your Balance Sheet, you can define additional Financial Statement Version using transaction OB58.   The layout is like a tree structure and is rather simple, e.g.  GL account 10000 to 11000      Direct Labour   you key in the GL account range for a particular item description header etc.

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All business transactions posting are stored in the Financial Accounting Modules as accounting documents.

FBV1  FBV2  FBV3 - Create/Change/Display Parked Document

Parked Document are incomplete accounting documents which are stored for later postings.

Configure the document line layouts

• O7Z1 - Define line layout for document change/display
• O7V1 - Select default line layout for document change/display by transaction codes.

Configure the options :-

• O7Z3 - Maintain line layouts
• O7R1 - Maintain totals variants
• O7S7 - Maintain sort variants
• OB55 - Maintain work lists values

• The account balance displays the following:

· the opening balance (carry forward balance from the previous year)
· the total of all transactions for each posting period, broken down into debit and credit postings (transaction figures)
From these figures the system also calculates for the account balance display function the following:
· the balance per posting period
· the accumulated balance of the account

Billing - Release to Accounting - Error Message Posting period is not open

Solutions:-

• Go to transaction VA02
• Click Header -> Details
• Change the Billing date fields to the period with are open.

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Voiding a Cheque/Check

A cheque was generated for a vendor, but was voided because the amount is wrong. A new cheque is generated, but again it
should be a cheque payment. So, it needs to be voided but there is an error message during cancellation of this payment "Voided cheque cannot be processed".

When you void a cheque/check you have to reverse and reset the payment document.
Accounting->Financial Accounting->Accounts Payable->Document->Reverse individ.docs-> Enter the payment document number.
System will give you a prompt   Reverse/reset - say yes.
After reversing, payment goes back to the open items.
Then process payment.

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• 07F4  - Choose line items selection criteria
• O7Z3 - Define line layouts
• O7R1 - Define total variants

Recurring Document such as fixed phone charges

FBD1 - Enter Recurring Entry
Page 1
Recurring entry run
First run on   - when you want to start the recurring entry posting
Last run on   - when you want to stop this recurring payment
Interval in months  - weekly or monthly payment
Run date - which days you want it to post e.g. 28th of every month

Document header information
Document type                                                   Currency/rate
Reference document
Document header text

First line item
Key the entry e.g. Dr/Cr key, General Ledger Code

Continue the rest such as Amount......

At the end of the month, you have to run F.14 - Create Posting Documents from Recurring Documents
Menu steps: Accounting - Financial Accounting - Accounts Payable - Periodic processing - Recurring enteris - Proceed

General Selections
Calculation period e.g. XX.XX.XXXX

Output Control
User name

You need to used SM35 to Process the Batch Input Session.   Check the session log for the Accounting Document Numbers.

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Certain GL Account Posting might be repeated, you can do a copy of the posting entry and only key in the amount that are always different.

e.g.              Dr          12345                 100
                   Dr          45678                   50
                   Cr          98765                  150

Steps:-

• go to transaction FKMT - Account Assignment Model
• Key in the Act Assignment mode e.g.  XYZ - Names related to the Entry
• Click Goto -> Line items
• Key in the DR/CR enteris. company code, GL account, TX, BA, Cost Center etc.
• Save

• Click the Act Assignment model button
• Filled in the Act Assignment mode Names and hit enter to update the entries

You can have the payment program and the dunning program clear customer and vendor open items. You can also select the vendor line items, when you display the customer line items for this account.
Before you can clear between a customer and vendor account, you must:

1. Create a customer master record for the vendor that is also a customer.
2. Enter the vendor account number in the Vendor field in the control section of the general data in the customer master record.
3. Enter the customer account number in the Customer field in the control section of the general data in the vendor master record.
4. Click in the box next to the Clrg with vend. field or Clrg with cust. field (this field will appear in the Automatic Components payment transactions section, only after Vendor field in the control section have been keyed) in the company code data in both the customer and vendor master records. In this way, each company code can decide separately whether it wants to clear the customer with the vendor.

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